SAMDA MEETING

                                    Minutes of the meeting of 10/10/10

 The meeting started with a prayer from a member of the body he invoke the of God guidance upon each and every member of SAMDAA and prayed that the all mighty God protects all those who have come to attend this meeting.

The meeting was called to order by the presiding Chairman, Mr. Tony Flee. He thanked all that have taken times of their busy schedule to attend this section of the meeting.

The secretary Mr. Alexander Gandah read the agenda. Dr. Gompah moved that the agenda just read be opened for discussion. The motion was seconded by Mr. Zawolo Gartie.

Because the Chair misunderstood the motion to be a go at head into discussion, he went straight into discussing business. At this time, Dr. Tayor came in with a point of order to express that the Agenda be discussed as stated by the motion. Chair apologized and went accounting to the motion.

The Chairman of the Board briefed the body as it relates to the bylaws of the organization. He started by saying that there was a meeting called but couldn’t have a quorum to make a decision. However, the members that attended the meeting urge him to continue his work on the bylaws. He said he has been working on the bylaws accordingly.

Correction of the minutes of 9/26/10 was done. That was the omission of the names of the attendance of said meeting. After the correction the agenda was accepted and adapted by the body.

The bylaws committee Chair continue to inform the body that the committee has  received another logo suggestion from Mr. Sahn in addition to that of the one suggested by the Chairman Mr. Flee. He described the new suggested logo as  a palm tree under a arch with a scroll below bearing the inscription SAMDAA( Saclepea Mah Development Association in America, with a potion of a mountain. Dr. Tayor further explained that he has since past the logo to all members to see.

The Chairman of the Organizing committee appointment additional members of the organizing team and presented them to the body for consideration. They are:

1)      Samalia Idris…… Treasure ……919 539 5386

2)      Mrs. Marian wabah…adviser, women auxiliary...678 860 9268

3)      Mrs Yah Sherif…Chairlady Woman Auxiliary …..763 957 2574

4)      Mr. Saye Zawolo ..Vice Chairman, Organizing Committee..336 327 2053

5)      Sabah Idris Women Auxiliary Security

After the reading of the list by the Chairman, Dr. Tayor  asked the group not to be confused by the many titles being pronounced because the bylaws will specify the various titles for future position and will be put in proper prospective when the time comes. Dr. Gompah quickly followed by saying that the bylaws provides for the title of Chairman, Vice Chairman and Chaplin.

Mr. Sahan suggested that the Body allows the various committees do their work instead of asking them to report every meeting.

Briefing about the incorporation process of SAMDA was done by Dr. Gompah who has been diligently pursuing the incorporation process.

He started by saying that we as members of the organization need to tighten our belt in order to incorporate the organization.

He informed the body that he has being in contact with the Law firm that he thought is the best and most affordable interstate incorporator. The company name is Patel Alumit. He said that the firm charges $659 for interstate incorporation. The amount can be paid in two parts. First payment of $330 is needed before the work starts followed by $329 after the filing is completed. He further explained that we have the option to either use $4oo for the 501c3 status which suggests that will be expected to raise $10,000 or less in donation in a year or $800 if we expect to raise more than $10,000 in a year. This will be $659+$400= $1059 or $659+$800= $1459.

After the briefing, Mr. James saye suggested that we go with one short.

Dr. Tayor suggested that before we make any financial decision, we should first consider if we are sure that we will raise more than $10000 in a year.

In further response to the briefing, Mr. Zawolo Gartie suggested that we hold on to the incorporation process until we can check the roster of the organization and know the membership. Countering Mr. Gartie’s statement, Mr. Newton Sahn said that  we need to operate the organization legally.

Mr. James Saye inquired if the registration will be done for every year or a one time payment. His question was answered by Dr. Gompah who said that the registration is a one time short.

Century Club was proposed by Dr. Gompah. He said the idea is gear to wards a smooth registration of the organization. Gartie agreed but suggested a lower amount and argued that members can pay more if they want. The issue was referred to next meeting by the Chairman.

The Treasure, Ms. Samalia Idris took the time to thank all those who have made good their pledges and urged all those who have not made any financial contribution to try and do so. In response to her call Dr. Gompah and Dr. Tayor pledge to make additional contributions in the future.

Ms Idris’ statement was buttressed buy the Chairman who also asked all members to make some financial contribution to the Organization for the registration process.

It was moved by Saye Zawolo that there should be a thirty days window for people to make their contribution. The motion was seconded by Mr. Sahn.  Dr. Tayor agreed but said that the thirty days also be used for membership recruitment. Chairman Flee informed the body that he will talked to people by zone but Mr. Zawolo adviceed that the idea of zoning be suggested to the bylaws committee.

Face to Face meeting was the next on the Agenda.  In opening, the Chair suggested that the organization have a face to face meeting comes next year (2011).

Gompah informed the group that the first meeting is compulsory to be held at the head quarter of the organization which is Greensboro North Carolina.

Chairman Flee argued that the face to face meeting will not be a conference but Gandah  suggested the meeting be a conference because it will be costly to have a face to face meeting at one timeand have a conference at another time. Mr. Zawolo buttressed.

It was then agreed by the body that the issue be further discussed in next meeting

The Meeting ended with a pray and the chairman adjoined the section.

Meeting Attendance:

1)      Tony Flee

2)      Dr. J. Rally Gompah

3)      Dr. Nyah Tayor

4)      Mr. Zawolo Gartie

5)      Mr. Fohn Gartie

6)      Ms. Samalia Idries

7)      Mrs. Sabah Idries Bssainthe

8)      Mr. Saye Zawolo

9)      Mr. Newton Sahn

10)  Mr. James Saye

11)  Mr. Lee Gonquoi

12)  Mr. Alexander Gandah

Written By:

Alexander M. Gandah

Organizing Secretary, SAMDA